Securing Accounts with ACCOUNT.CONTROL in RoverERP

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Administration

Purpose of how ACCOUNT.CONTROL is used to secure the accounts.

• If the account should be secured, the “secured” box must be checked. If the account is not listed in the record or the ‘secured’ box is not checked, the account is considered unsecured.

• If the account is secured, users with a security level of “user” in SECURITY.E will only be able to access the commands entered on their profile for the account. If the account is unsecured, users will be able to access most commands.

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Cause

• The ACCOUNT.CONTROL procedure determines whether an account is secured
• Accounts not listed in ACCOUNT.CONTROL, or listed without a Y, are considered unsecured and do not require a password for login

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Resolution Steps

1. Access ACCOUNT.CONTROL

   Navigate to: Security > ACCOUNT.CONTROL.

2. Secure an Account

   Enter the account name in the list and set the value to Y to indicate the account should be secured.

3. Unsecured Accounts

   Accounts not listed, or listed without a Y, will:

   • Allow login with any user ID and will not prompt for a password
   • Leave users at the system-level command prompt if they exit the menu (e.g., by pressing F1)

4. Secured Accounts

   Accounts marked with a Y will:

   • Prompt users for a password after entering their user ID
   • Validate the password against the user profile
   • Log users off when they exit the menu (e.g., by pressing F1)

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Verification

• [ ] Confirm that secured accounts require a password for login and log users off upon menu exit
• [ ] Verify that unsecured accounts do not prompt for a password and leave users at the command prompt upon exit

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Note

• Securing accounts is generally only required during initial system installation or when updating security policies
• Regularly review account security settings to maintain system integrity

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Additional Information

• For assistance with account security configuration, contact your system administrator or RoverERP support
• Document any changes to account security for audit and compliance purposes

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