# AP Debit EForm (AP.F3)
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Form Details
Form Details
Purpose
AP.F3 provides a printed form, using a PDF background, for debits being issued to a vendor. While the RECEIPTS.F2 procedure will print debit receipt debit memos, it is possible to directly enter a debit memo via AP.E . This procedure will provide a form to be sent to the vendor.
Frequency of Use
As required.
Prerequisites
Existence of the debit in the AP file.
Data Fields
Debit Number The debit number assigned to the return which was assigned during the AP.E procedure. This ID may also have been assigned during a debit receipt.
DATE The date the debit was initiated.
PAGE The page number.
VENDOR The name, number and address of the vendor to whom the items are
being returned.
SHIP TO The name and address to which the items are to be returned.
BUYER The name of the buyer who imitiated the return.
CONTACT The name of the person to contact at the vendor regarding the
return.
SHIP VIA The method of shipment to be used.
TERMS The payment terms.
PHONE The vendor's telephone number.
FAX The vendor's fax number.
F.O.B. The FOB point designated for the return shipment.
ITEM The line item numbers for each item returned.
DESCRIPTION The part number and description of each item being returned..
Quantity The number of items being returned and the vendor's unit of
measure.
UNIT PRICE The unit price at which the vendor's account will be debited.
EXT PRICE The extended value of the item.