# Accounts Payable Purge Process (AP.P5)
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Form Details
Form Details
Purpose
The AP.P5 procedure is used to purge inactive AP records from the data base.
The criteria used to deterime which records are purged is based on a user
defined cut-off date. All accounts payable records which have a paid date that
is less than or equal to the cut-off date, and whose checks are already
deleted or have a clear date after the cut-off date will be deleted. Any
associated checks records which are still on file will also be deleted.
Frequency of Use
The frequency with which a purge is performed will vary depending on such
factors as available disk space and the amount of on-line history desired. At
a minimum purges should be performed on a yearly basis. Purging on a quarterly
or even a monthly basis may be desirable if the volume of transactions is
fairly high.
Prerequisites
It is strongly recommended that a full account backup be performed prior to
executing any purge process. It is also recommended that this be a permanent
backup so that any records which were purged can be restored at a later date
if required.