Rover Cheat Sheet

This cheat sheet provides a list of commonly used processes, reports, and entry programs broken down by module.

Overview

Overview
Engineering
Inventory
Purchasing/Receiving
Sales and Marketing - Sales Order Entry
Sales and Marketing - Shipping
Production - Work Orders / Shop Floor Controls
RMA - Return Material Authorization
Accounts Receivable
Accounts Payables

Engineering

Setup Procedures

Activity	Menu/Sub	Procedure	Notes
Define valid units of measure	ENG/ENG.ENTRY	UM.CONTROL
Define categories	ENG/ENG.ENTRY	CAT.CONTROL
Define cost defaults	ENG/ENG.ENTRY	COST.CONTROL

Daily Procedures

Activity	Menu/Sub	Procedure	Notes
Update part master data	ENG/ENG.ENTRY	PARTS.E
Update part cost data	ENG/ENG.ENTRY	COST.E
Define bills of material	ENG/ENG.ENTRY	BOM.E

Reports / Inquires

Activity	Menu/Sub	Procedure	Notes
Multi-level BOM listing	ENG/ENG.REPORT	BOM.R3
Where used inquiry	ENG/ENG.REPORT	WU.Q

Additional Procedures

Activity	Menu/Sub	Procedure	Notes
Rollup standard costs	ENG/ENG.PROCESS	COST.P1
Rollover standard costs	ENG/ENG.PROCESS	COST.P2

Inventory

Setup Procedures

Activity	Menu/Sub	Procedure	Notes
Establish control and defaults	INV/INV.ENTRY	INV.CONTROL	Determines costing method(s)
Define valid inventory locations	INV/INV.ENTRY	INVLOC.E	Assign a G/L account number to each location.
Define valid bin numbers	INV/INV.ENTRY	BIN.E	Optional – only if you want to limit bin selections.

Daily Procedures

Activity	Menu/Sub	Procedure	Notes
Misc. inventory movements	INV/INV.ENTRY	IT.E or IT.E2	Always “from” and “to” an inventory location. Move to scrap location for scrapping material. Use the adjustment INVLOC for adjustments.
Change components into an assembly	INV/INV.ENTRY	IT.E4	This will allow you to relieve components from inventory and create and assembly without a work order (no labor).

Reports / Inquires

Activity	Menu/Sub	Procedure	Notes
Inventory inquiry	INV/INV.REPORT	INV.Q
Inventory lookup by spec	INV/INV.REPORT	INV.Q2
Min/max report	INV/INV.REPORT	INV.R5	Parts must be set to min/max planning option.
Costed inventory listing	INV/INV.REPORT	INV.R1	All or selected locations.

Purchasing/Receiving

Setup Procedures

Activity	Menu/Sub	Procedure	Notes
Update PO controls and defaults	PUR/PUR.ENTRY	PO.CONTROL
Update DMR controls	PUR/PUR.ENTRY	DMR.CONTROL
Update vendor information	PUR/PUR.ENTRY	VENDOR.E	Create all contact information.
Define PO prices	PUR/PUR.ENTRY	POPRICE.E	Can define prices for each vendor for a part.
Define standard notes	PUR/PUR.ENTRY	PO.NOTES

Daily Procedures

Activity	Menu/Sub	Procedure	Notes
Enter purchase order	PUR/PUR.ENTRY	PO.E	Line item location will default to receiving inspection. Print/email/fax PO form (PO.F3).
For non-inventory part you leave part number blank and only use description field. There are special rules for outside purchasing PO’s; the receiving location must be WIP and you must specify the WO number so that costs go to that WO. Only if the part number on the PO is the same as on the WO will it be considered OP cost, otherwise it is considered material cost.
Print PO form	PUR/PUR.REPORT	PO.F3
Parts are delivered by vendor
Receive parts from vendor	PUR/PUR.ENTRY	RECEIPTS.E	Enter the actual quantity returned. Inventory in receipt location is updated. A receipt number is assigned (PO – seq#).
Send packing slip paperwork to accounting
Reverse a receipt	PUR/PUR.ENTRY	RECEIPTS.E3	Use File>Delete to remove receipt record (complete only).
Create a debit	PUR/PUR.ENTRY	RECEIPTS.E2	Send material back to vendor (can be partial). Creates a debit memo in A/P

Nightly Procedures

Activity	Menu/Sub	Procedure	Notes
Post receipts (to A/P)	PUR/PUR.PROCESS	RECEIPTS.P1	Creates an accrual record in AP (AP ID = receipt number). Can be done manually or set to run at night.

Sales Order Entry - Sales and Marketing

Setup Procedures

Activity	Menu/Sub	Procedure	Notes
Define control settings	MRK/MRK.ENTRY	MRK.CONTROL
Define control settings	MRK/MRK.ENTRY	QUOTE.CONTROL
Update customer information	MRK/MRK.ENTRY	CUST.E	Update part pricing MRK/MRK.ENTRY PRICE.E Establish part pricing (can be by customer or customer code).
Update contacts	MRK/MRK.ENTRY	CONTACT.E	Accessed from CUST.E contact tab.

Daily Procedures

Activity	Menu/Sub	Procedure	Notes
Enter sales quote	MRK/MRK.PROCESS	SOQUOTE.E	Print/email/fax sales order quote (SOQUOTE.F2).
Create / update sales order	MRK/MRK.PROCESS	SO.E	Existing sales quote can be loaded into SO. Print/email/fax sales order acknowledgment (SO.F3).

Additional Procedures

Activity	Menu/Sub	Procedure	Notes
Customer Inquiry	MRK/MRK.REPORT	CUST.Q	Multiple tabs with customer activity.
Sales order inquiry	MRK/MRK.REPORT	SO.Q	View sales order status (all or selected).
Inventory Inquiry	INV/INV.REPORT	INV.Q	Detail about a specific part number.
Print/email SO form	MRK/MRK.REPORT	SO.F3	Order confirmation to customer.
Print/email SO quote form	MRK/MRK.REPORT	SOQUOTE.F2	Sales quote to customer.

Shipping - Sales and Marketing

Setup Procedures

Activity	Menu/Sub	Procedure	Notes
Shipping methods	MRK/MRK.ENTRY	SHIP.CONTROL	Define ship methods and UPS/Fedex interfaces.

Daily Procedures

Activity	Menu/Sub	Procedure	Notes
Create SHIP record (allocate)	MRK/MRK.ENTRY	SHIP.E	This optional step can generate the SHIP record and will allocate the parts in inventory. Print ship pick list (SHIP.R1).
Get parts from shelves			Material is retrieved by inventory personnel
Ship confirmation	MRK/MRK.ENTRY	SHIP.E2	To create a new shipment, skip the shipment number field, change status to “S” and enter the SO number. Data will load from UPS/Fedex if applicable. Inventory for end item will be relieved when saved. Print packing slip (SHIP.F6). Print Invoice (SHIP.F5).
Reverse a posted shipment	MRK/MRK.ENTRY	SHIP.E3	Creates a credit memo and reopens the sales order

Nightly Procedures

Activity	Menu/Sub	Procedure	Notes
Post shipments	MRK/MRK.PROCESS	SHIP.P1	Update A/R, sales and commission files.
Create sales analysis files	MRK/MRK.PROCESS	SALES.P2	Creates sales inquiry data for CUST.Q and SALES.Q.

Sales and Marketing / Inventory Inquiry

Activity	Menu/Sub	Procedure	Notes
Customer inquiry	MRK/MRK.REPORT	CUST.Q	Multiple tabs with customer activity.
Sales order inquiry	MRK/MRK.REPORT	SO.Q	View sales order status (all or selected).
Inventory Inquiry	INV/INV.REPORT	INV.Q	Detail about a specific part number.

Production - Work Orders / Shop Floor Controls

Setup Procedures

Activity	Menu/Sub	Procedure	Notes
Define controls and defaults	PRO/PRO.ENTRY	WO.CONTROL
Define work centers	PRO/PRO.ENTRY	WC.E
Define routings	PRO/PRO.ENTRY	ROUTING.E

Daily Procedures

Activity	Menu/Sub	Procedure	Notes
Create / edit work order	PRO/PRO.ENTRY	WO.E	WO status is set to Control File Status Code. Set the appropriate routing. Set start and end dates or allow scheduling. Print WO traveler (WO.R1). Print picking list of material required (PICKER.R1).
Material is physically pulled.
Make changes to the pick list	PRO/PRO.ENTRY	PICKER.E1
Issue material to the WO	PRO/PRO.ENTRY	PICKER.E2	Pull quantity defaults to required quantity. Change quantities to generate shortages. WO status changes to “P” (pulled).
Make assembly
Report shop movements	PRO/PRO.ENTRY	ST.E or ST.E2	Optional
Manually issue material to WO (adjustments)	INV/INV.ENTRY	IT.E or IT.E2	Optional
Apply labor	PRO/PRO.ENTRY	LABOR.E or EMPTIME procedures	Labor can be applied manually through the LABOR.E procedures or through barcoding and the EMPTIME procedures. Optionally, labor can be applied at standard automatically when the units are completed.
Complete units	PRO/PRO.ENTRY	ST.E3 or ST.E4	Moves completed items into inventory.

Reports / Inquires

Activity	Menu/Sub	Procedure	Notes
Print WO traveler	PRO/PRO.REPORT	WO.R1
Print pick list	PRO/PRO.REPORT	PICKER.R1
Work order status listing	PRO/PRO.REPORT	WO.R2
Shop floor inquiry	PRO/PRO.REPORT	WO.Q

Additional Procedures

Activity	Menu/Sub	Procedure	Notes
Reverse a completion	PRO/PRO.ENTRY	ST.E5	In case of errors.
Finalize work order	PRO/PRO.ENTRY	WO.E2	Posts any variances to G/L.
Finalize work order	PRO/PRO.PROCESS	WO.P3	Posts any variances to G/L.

RMA - Return Material Authorization

Setup Procedures

Activity	Menu/Sub	Procedure	Notes
Establish RMA type codes	MRK/MRK.ENTRY	MRK.CONTROL
Define failure codes	MRK/MRK.ENTRY	FAIL.CONTROL

Daily Procedures

Activity	Menu/Sub	Procedure	Notes
Enter RMA	MRK/MRK.ENTRY	RMA.E	Creates an RMA record for the customer to return. Check box to create A/R record when RMAREC is complete if desired. Print/email/fax RMA form (RMA.F3) / send to customer.
Parts are returned by customer
Receive parts from customer	MRK/MRK.ENTRY	RMAREC.E	This is an optional step. Enter the actual quantity returned. Print RMAREC traveler (RMAREC.F1).
Print RMAREC traveler	MRK/MRK.REPORT	RMAREC.F1
Confirm RMA receipt	MRK/MRK.ENTRY	RMAREC.E2	Set status to confirmed. Check box to create A/R record (credit memo)

Additional Procedures

Activity	Menu/Sub	Procedure	Notes
Print RMA form	MRK/MRK.REPORT	RMA.F3
Post RMA to A/R	MRK/MRK.PROCESS	RMAREC.P1	Update A/R, sales and commission files.

Accounts Receivable

Setup Procedures

Activity	Menu/Sub	Procedure	Notes
Establish control and defaults	AR/AR.ENTRY	ACCT.CONTROL
Establish control and defaults	AR/AR.ENTRY	AR.CONTROL
Define terms codes	AR/AR.ENTRY	TERMS.E
Update customer data	AR/AR.ENTRY	CUST.E	Update contact information.

Daily Procedures

Activity	Menu/Sub	Procedure	Notes
Post shipments	AR/AR.PROCESS	SHIP.P1	This can be run on demand and/or nightly.
Enter / update A/R records	AR/AR.ENTRY	AR.E	Can create credit/debit memos (print when saved).
Print invoices from A/R	AR/AR.REPORT	AR.F4	Print/email/fax invoice.
Apply cash	AR/AR.ENTRY	CASH.E	Check the “Load” field to load all open records for a customer. Uncheck this to enter the invoice numbers manually (for larger customers). Can place cash on account and/or write off.
Reverse a cash entry	AR/AR.ENTRY	CASH.E2
Enter misc. cash	AR/AR.ENTRY	CASH.E3	Direct to an account number.
Print a deposit slip	AR/AR.REPORT	CASH.F1	Run for a specific deposit ID.

Reports / Inquires

Activity	Menu/Sub	Procedure	Notes
Aging report	AR/AR.REPORT	AR.R3	Run for specific customer or all.
Statements	AR/AR.REPORT	AR.F5
Cash receipts listing	AR/AR.REPORT	CASH.R1
Customer inquiry	AR/AR.REPORT	CUST.Q
Customer activity listing	AR/AR.REPORT	AR.R5

Accounts Payables

Setup Procedures

Activity	Menu/Sub	Procedure	Notes
Update A/P control data	AP/AP.ENTRY	ACCT.CONTROL
Update A/P control data	AP/AP.ENTRY	AP.CONTROL
Update vendor information	AP/AP.ENTRY	VENDOR.E	Create all contact information.
Define terms codes	AP/AP.ENTRY	TERMS.E

Daily Procedures

Activity	Menu/Sub	Procedure	Notes
Post receipts	PUR/PUR.PROCESS	RECEIPTS.P1	Receipts must be posted to create AP records.
Enter A/P invoices	AP/AP.ENTRY	AP.E	For PO receipts, use the receipt number as the AP ID. For non-PO invoices, leave the AP ID field empty.
Enter hand checks	AP/AP.ENTRY	CHECKS.E	Can print checks as saved.

Check Run

Activity	Menu/Sub	Procedure	Notes
Aging report	AP/AP.REPORT	AP.R3 or AP.R5	Report to show what invoices are due to be paid.
Select A/P items for payment	AP/AP.PROCESS	AP.P1	Right-click in AP ID and select “All Vendors”. Click on all AP records you wish to include.
Print audit report	AP/AP.REPORT	PRECHECKS.R1	List of A/P items selected in AP.P1 (optional).
Print checks	AP/AP.REPORT	CHECKS.F2	Run number will default. Enter starting check number.
Review audit report	AP/AP.REPORT	PRECHECKS.R1	Same list, but with check number (optional).
Post checks	AP/AP.PROCESS	CHECKS.P1	Leave start/end number blank to post all. Enter a range to post selected checks if some checks printed incorrectly.

Additional Procedures

Activity	Menu/Sub	Procedure	Notes
Vendor inquiry	AP/AP.REPORT	VENDOR.Q	View vendor receipts and AP activity.
Void checks	AP/AP.ENTRY	CHECKS.E2
List checks	AP/AP.REPORT	CHECKS.R1
AP Accrual listing	AP/AP.REPORT	AP.R9	Shows all RECEIPTS that aren't matched to an AP record.