# Create Prechecks Records (AP.P1)

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Form Details
Form Details

The AP.P1 procedure is used to create Prechecks records which will be used to process and generate checks. One option is to select all AP items to be paid as of a specified cutoff date. A second option is to directly enter the AP items which are to be paid. All records created when this procedure is run are assigned to a check run number, which is used by supporting procedures such as the check printing process. Whether or not an item is eligible for discount, the user may 'force' the discount to be taken.

The Prechecks file is a 'hold' file for processing a check run. Its' purpose is to allow the printing of checks in a 'work file'. This allows the re- printing of a check run, when required due to problems such as data entry error or printer jam, without having any affect on the AP file until the checks are actually posted.

Any AP items which are selected for payment are flagged so they will not be processed again.

If you need to make changes to an existing check run, you can do so via the PRECHECKS.E procedure. This procedure is found in the data entry section of the Accounts Payable Module. You can, also, cancel a check run via PRECHECKS.P1 which is found the processes section of the Accounts Payable Module. AP.P1 cannot be used to edit or cancel a check run.

Frequency of Use
As required.

Setup of the AP.CONTROL record ( AP.CONTROL ) and the establishment of dates and amounts to pay in the AP records. It is highly recommended that the AP.R5 report be run to give visibility to the AP items which would be selected by this AP.P1 process when the cutoff date is used.

Version 8.10.57