# Sales Order Purge Process (SO.P4)
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Form Details
Form Details
Purpose
The SO.P4 procedure is used to purge inactive sales orders from the data base.
The criteria used to deterime which records are purged is based on a user
defined cut-off date. All sales order records which have a closed date that is
less than or equal to the cut-off date, and whose shipment records are already
deleted or show a status of posted will be deleted. Any associated shipment
records which are still on file will also be deleted.
Frequency of Use
The frequency with which a purge is performed will vary depending on such
factors as available disk space and the amount of on-line history desired. At
a minimum purges should be performed on a yearly basis. Purging on a quarterly
or even a monthly basis may be desirable if the volume of transactions is
fairly high.
Prerequisites
It is strongly recommended that a full account backup be performed prior to
executing any purge process. It is also recommended that this be a permanent
backup so that any records which were purged can be restored at a later date
if required.