# Inventory Location Entry (INVLOC.E)
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Form Details
Form Details
Purpose
The INVLOC.E procedure is used to define the valid inventory locations which
may be used by the system.
The information defined for each location includes the name or ID of the location, a description of the location, the general ledger account number assigned to the location, the location type, and flags to indicate if negative quantities are to be permitted and whether or not the defined location is for maintaining inventory balances.
It is very important that inventory locations are not deleted from the system unless they are not being referenced anywhere. You will not be allowed to delete the inventory location if it is referenced in the inventory (INV) file. The location will be referenced in the INV file if commitments, allocations, order quantities, cycle dates or on-hand quantities have been entered against the location. Before deleting a location, the location should be removed from the control records and part records.
As an alternative to deleting a location, you can inactivate it. However, many of the checks that you would make before deleting a location will need to be made for inactiving a location. You will be able to inactivate a location even if it is referenced in the INV file but you will no longer be able to make new transactions to and from that location. Inactivating a location does not affect existing records. Therefore, if you no longer want any transactions to occur to and from this location, you will need to ensure that it is not referenced on any parts records, open purchase orders, pending shipments, open sales orders, control records, etc.
Frequency of Use
Inventory locations are usually assigned as a part of setting the system up
before it is used. This is because many other procedures, specifically
inventory transaction processing, require them to be present. After the
locations are initially defined new location may be added as required.
Prerequisites
The general ledger account numbers to be used in defining the inventory locations must first be entered using GLCHART.E .