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Register Reconciliation

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• Register Reconciliation

  1. After you have CLOSEd the register(s) (ran the Z tape) and have brought the drawer with all the Cash, Checks, Credit Card Charges, AR Charges, Gift Certificates, Return Receipts and whatever other items back to the office, print the Tender/Register Summary
  2. Count your drawer down to your pre-determined drawer amount.
  3. Count all your cash and compare to the Tender/Register Summary report.
  4. Count and run a tape on all your checks and compare against the Tender/Register Summary report.
     1. Include Travelers Checks as checks.
  5. Count and run a tape on all your credit card charges and compare against the Tender/Register Summary report.
     1. You will need to add the various credit cards (Mastercard, Visa, Discover…) together from the Tender/Register Summary report to get the total of all credit card charges
  6. Count and run a tape on all your AR charges and compare against the Tender/Register Summary report.
  7. Count any other items (if any – Gift Certificates, CPN…) and compare against the Tender/Register Summary report.
  8. Add all your counts to determine if you are long or short for that drawer.

• Reconcile against Spreadsheet

  1. From the Tender/Register Summary report, use the TOTAL column when getting numbers for the Departments.
     1. Remember to add together for the TEXT category:
        • NEW TEXTBOOKS
        • USED TEXTBOOKS
        • TRADEBOOKS
        • OPTIONAL TEXTBOOKS
     2. If there are any FIX or ERROR lines, decide what departments they belong to
        • Once you assign these items a class, they will be grouped into the correct departments.
     3. From the spreadsheet:
        1. CHGS = ACCOUNTS RECEIVABLE
        2. DISC = TRANS DISCS/MKDNS

• REF = RETURNS

  • Remember to include tax

1. TAX = SALES TAX
2. DEPARTMENTS = DEPARTMENTS
   • Remember to add together the departments that you need to on the Tender/Register Summary
3. CASH ON HAND = TOTAL (of Tenders) less ACCOUNTS RECEIVABLE

• SHORT = cash short, LONG = cash long

1. The TTL line on the spreadsheet should match the amount of the REF line.

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