# Accounts Receivable Purge Process (AR.P3)
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Form Details
Form Details
Purpose
The AR.P3 procedure is used to purge inactive AR records from the data base.
The criteria used to determine which records are purged is based on a user
defined cut-off date.
All accounts receivable records which have a paid date that is less than or equal to the cut-off date, and whose cash records are already deleted or have a check date after the cut-off date will be deleted. Any associated cash records which are still on file will also be deleted.
Accounts receivable records that have a zero dollar invoice amount will be purged if the invoice date is less than or equal to the cutoff date.
Frequency of Use
The frequency with which a purge is performed will vary depending on such
factors as available disk space and the amount of on-line history desired. At
a minimum purges should be performed on a yearly basis. Purging on a quarterly
or even a monthly basis may be desirable if the volume of transactions is
fairly high.
Prerequisites
It is strongly recommended that a full account backup be performed prior to
executing any purge process. It is also recommended that this be a permanent
backup so that any records which were purged can be restored at a later date
if required.