# How to Update the QC Signature on the PO.F3 Form Without Interrupting PO Processing in RoverERP
Read Time: 2 minute(s)
# Problem Statement
A user needs to update the QC signature on the PO.F3 purchase order form (for example, replacing an existing signature with a new one). The user wants to ensure that while the form is being edited, other users can continue to create and print purchase orders without interruption.
# Symptoms
- Request to update the signature on the PO.F3 form
- Concern that editing or extracting the form for update may prevent others from using or printing purchase orders
- User is new to editing forms and requires time to complete the update
# Cause
- The need to update the signature on a standard purchase order form
- Uncertainty about whether extracting or editing the form will impact ongoing PO processing for other users
# Resolution Steps
# 1. Extract the PO.F3 Form for Editing
- Obtain a copy of the PO.F3 form from the system or support team for editing purposes
- The extraction or copying of the form does not affect the current operation of the form in RoverERP
# 2. Continue Using the Existing Form
- While the form is being edited, users can continue to create and print purchase orders using the existing PO.F3 form
- There is no interruption to PO processing or printing during the editing period
# 3. Edit the Form
- Use a PDF editing tool (such as Tungsten Power PDF) to update the QC signature on the form
- Replace the old signature with the new one as required
# 4. Submit the Updated Form
- Once editing is complete, submit the updated PO.F3 form to your system administrator or support team for deployment
# 5. Deploy the Updated Form
- The updated form can be uploaded to RoverERP, replacing the previous version
- After deployment, all new purchase orders will use the updated form with the new signature
# Verification
- [ ] Confirm that users are able to create and print purchase orders without interruption during the editing process
- [ ] After deployment, verify that the new QC signature appears on all newly printed purchase orders
Note:
Editing or extracting a copy of the PO.F3 form does not impact the ability of others to use the form in RoverERP. Only after the updated form is deployed will the new signature appear on printed purchase orders.
# Additional Information
- If you are unfamiliar with form editing or deployment, consult your system administrator or RoverERP support for assistance
- Always retain a backup of the original form before making changes