# Batch Entry Procedure for Cash Transactions (CASH.E4)
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Form Details
Form Details
Purpose
The CASH.E4 procedure is a batch payment posting process. In the top portion
of the screen there is a field for you to enter the total deposit amount to be
applied in this session/batch. The deposit amount is the total of all checks
to be entered.
The bottom portion of the screen is used to enter the information for a specific check. It is in this section that you would apply the individual checks against the open accounts receivable items for the specific customer. In addition to direct check payments, discounts and write-offs may also be taken directly within this screen. Further, the CASH.E4 procedure may be used to 'net' credits and debits within the same customer account with the entry of a zero check.
Additionally, credit and/or debit memos may be created in the CASH.E4 procedure by adding additional line items in the lower portion of the screen. This is done by leaving the document type and date fields empty and placing the amount in the application amount field. For credit memos, the amount is entered as a positive number. To create a debit memo (e.g. charge back), enter the amount as a negative number.
When the record is saved, the procedure will verify that the total of all checks matches the total deposit amount. If the two amounts do not match, you will not be able to save the record.
The amounts are posted immediately upon the filing and individual cash records will be created for each check. In order to correct any data entry mistakes, the cash record may be reversed through CASH.E2 and then re-entered correctly via this procedure or CASH.E . CASH.E is similar to cash.e4 except that the checks are entered individually and not in batch.
If you will be using RECON.E to reconcile your bank statements, it is recommended that a deposit id be entered on all cash receipts. In recon.e , there is a option to load in all un-cleared cash receipts. These cash receipts are loaded in by date by deposit id so that the deposit amount in recon.e reflects the deposit amount referenced on the bank statement. Therefore, when assigning deposit ids, the same deposit id may be used for multiple checks if the checks will be part of the same deposit made into the bank account.
Frequency of Use
As required.
Prerequisites
Initialization of the accounts receivable control record ( AR.CONTROL ), and entry of the customer and terms records to be referenced.